Meeting 5th September 2014

PROPOSED CENTENARY OF ANZAC PROJECT

MINUTES OF  STEERING COMMITTEE MEETING

FRIDAY 5 SEPTEMBER 2014 AT 4PM

PRESENT:

Graham Scott(Deputy Chair Livingstone Council) – Chairman(GS)

Bruce Young(State Member for Keppel) – (BY)

Tom Wyatt(Councillor Livingstone Council) – (TW)

Jack Parr(Emu Park RSL) – (JP)

Colleen Williams(Bendigo Bank) – CW

Barry Vains(Emu Park RSL) – Secretary (BV)

APOLOGIES:

Bill Ludwig(Mayor of Livingstone) – BL

Phil Luzzi(Bendigo Bank and Emu Park RSL) – (PL)

David Young(HomecorpGroup) – (DY)

Greg Thomasson(Bendigo Bank) – (GT)

Denis Ratcliffe(Emu Park Lions Club) – (DR)

Jason Gustafason(Design Office Livingstone Council)

Bob Blair(Indigenous Australian Representative) – (BB)

Michelle Landry(Federal Member for Capricornia)

IN ATTENDANCE

Glenda Mather(Councillor Livingstone Council)

Noel Brady

Bill Gannon(Project Contractor)

Phil McKone(Manager Planning & Design Livingstone Council)

Kath Coulter

Mark Edmistone

Noel Gardner(NGGA Civil Engineers – Project Managers)

Scott Nicholas(NGGA Civil Engineers – Project Managers)

MINUTES

15 May 2014

No minutes for this meeting have been completed at this stage.

30 May 2014

No minutes for this meeting have been completed at this stage.

8 August 2014

Minutes for meeting held on Friday8 August 2014 were tabled and it was agreed that minutes were a true record of the meeting.

MEETING BUSINESS.

Stage 1 Project Progress

Council Report

Council Officer,Phil McKone:

  • Advised that:
  • Consultants, Bill Gannon, Nick Alderson, and Derek Bacon have been appointed by Council to the project.
  • NGGA Civil Engineers has been appointed by Council as Project Manager for the project.
  • Council will now be stepping back and handing over to the project manager.
  • We need to now focus on the construction phase of the project as time is running out.
  • Emphasised that the input from the consultants is now needed so design can be finalised, tender processes began, and contracts let so the project works can begin as soon as possible.

 

 

Landscape Architect

Bill Gannon on behalf of the contractors reported that:

  • They were engaged by council a month ago and have met with Council officers involved in the project.
  • They had a meeting with members of the Steering Committee on 14 August last and outlined their role and responsibilities.
  • He has also met with members of the RSL Memorial Walk Sub-committee on 29 August last to exchanged ideas and review the work undertaken by this committee todate.
  • He has also met with Kath Coulter and believes  that some of Ross’s art work can be used in the interpretive aspects of the project.
  • They have also made recommendations to Council and he welcomed that their recommendation to appoint a Project Manager for the project was accepted.
  • They have called a meeting to be held at 10.30am on Friday 12 September next, at the Livingstone Shire Council Depot in Cordingley Street, Yeppoon.
  • At this meeting they will:
  • Respond to what has been done so far.
  • Provide ideas for the project.
  • Provide a view on whether enough works will be done in time for commemoration/opening of project in April 2015.
  • Look at time lines.

Meeting secretary is to advise Steering Committee membersand others, the details of meeting to be held next Friday

Funding Progress

State Government Centenary of ANZAC Funding

Chairman advised that Council has made an application for $80,000 in 2nd funding round which closed on 12 August last.

Approaches to the Federal Member for Capricornia

The Chairman reported that:

  • The Council, in liaison with Jack Parr and Bob Blair, has done up a submission for presentation to the Federal Minister for Indigenous Affairs for part funding of Stage 1($250 – $330K) of the project.
  • The submission proposed that the indigenous Australian contribution to World War 1 would be highlighted and recognised in the project.
  • Last Monday, the Mayor, Bill Ludwig, Bob Blair, and himself travelled to Canberra to present the submission to the Minister.
  • They had a sympathetic hearing from the Minister and he gave them a series of options to attract funding for the project.
  • The Minister made suggestions that we use indigenous people on the project.
  • He came away from the meeting believing that:
  • Any funding from this source is a longer term option and we need to continue with the project and leave an area for a future indigenous area/ memorial.
  • At this time we need to focus on doing what we are doing.

Bill Gannon agreed that we not rush in this regard and in the future we can involve indigenous artists in the project.

Approaches to Corporate Businesses

Ergon Energy

There has been no response to DY’s presentation to the State Minister for Energy and Water Supply, Mark McArdle seeking Ergon’s contribution in the delivery of the electrical services and infrastructure to the project at no cost.

Bill Gannon advised that:

  • He sits on an Ergon committee and he is aware  of DY’s submission.
  • He believes that we will be able to obtain a 50% cost reduction through a community scheme that Ergon has operating.

Holcin Concrete Supplier

It was advised at meeting of 11 July 2014 that BL and the Chairman were to have lunch with a management representative of company, Holcin Concrete Supplier, next week, and they intend to propose that the company become a corporate partner by providing concrete for the walkway.

The Chairman advised that the meeting was delayed and has not happened.

Emu Park RSL Sub-Branch

The Secretary reported that:

  • TheSub-Branch’s submission to RSL(Queensland) for a contribution of $50,000 towards the project still awaits decision.
  • The Sub-Branch has decided to seek private donations from its membership and the letters are ready to go out.

Emu Park Lions Club Contribution.

The Secretary reported that:

  • DR had sent him an email advising that he was an apology for the meeting and requested that I ask Council officer, Jason Gustafson, to supply him with a written quote to supply and erect the rotunda the Lions’ Club have agreed to build as he wants to commence proceedings to try for a Lions’ grant.
  • He sent DR’s email to Jason.
  • Jason responded and explained that:
  • The boardwalk and rotunda will be built together and will go out to tender as one.
  • With the contractors now on board, it has been discussed that it may not necessarily be a rotunda.
  • He sent Jason’s response to DR and DR responded that given this situation, the Lions’ will probably withdraw from the project.

Bill Gannon advised that their proposal could be a rotunda or another form and they will reveal this at next Friday’s meeting.

It was agreed that the Lion’s need to be kept in the loop and communicated with.

Bendigo Bank Donations Account.

The Secretary reported that:

  • The balance of the donations account as at the 1.9.14 was $454.35.
  • The $100,000 donated by the Homecorp Group has been placed on term deposit and the balance as at 1.9.14 was $100,249.96.

Letters of Thanks to Major Contributors

The Secretary tabled thank you letters he sent to :

  • Homecorp Group.
  • Emu Park Bendigo Community Bank.
  • Emu Park RSL Sub-Branch.
  • Emu Park Lions; Club.
  • Livingstone Shire Council.
  • Pioneer Fitzroy Highlands RSL District.
  • State Member for Keppel, Bruce Young.

The Secretary is also to write to Ergon when it is appropriate.

Memorial Walk Sub-Committee

JP reported that the committee has met with contractor, Bill Gannon, to discuss what the committee has achieved to date and exchanged ideas about the memorial aspects of the project.

Donation Board

At meeting held on 11 July 2014, the Secretary:

  • Advised that he had suggested to BL that a request be made to the Capricorn Coast Mirror that they print a donations tally for the project in each weekly edition of the paper.
  • He believes BL has approached the editor of the paper and she has agreed.

At meeting held on 8 August 2014, BL:

  • Advised that he had spoken to the editor about proposal but she is now away on holidays.
  • Suggested that data be feed through Meegan Armstrong at Council once a month.

The Chairman is to talk to BL about the matter.

Fundraising Committee

Matter is on hold until after the project is underway.

Recognition of New Zealand Involvement

At meeting held on 8 August 2014, JP suggested that:

  • The New Zealand involvement needs to be recognised via an interpretive panel.
  • The local Capricorn Coast New Zealand expats need to be engaged and consulted.
  • The New Zealand Consulate in Canberra be also contacted.

It was decided to put matter on hold until we decide what interpretive panels will go along the walkway.

JP is to try and make contact with New Zealand veteran organisations.

New Committee Member.

The Chairman advised that Bob Blair has agreed to join the Steering Committee.

The Secretary is to write to Bob and welcome him to the committee.

Commemoration/Opening of Stage 1

In response to a question, the Secretary advised that:

  • The Emu Park and Yeppoon RSL’s approached the Mayor of Livingstone Council earlier in the year about their being a co-ordinated approach to the Centenary of ANZAC Commemorations in the Council area.
  • The Mayor agreed that the Council would co-ordinate a week of commemoration events and a co-ordinating committee was set up. The committee has met on two occasions.
  • A meeting of this committee is overdue and the Mayor will be approached in this regard.
  • It has been proposed that the commemoration/opening of Stage 1 of the project occur in this week, on the Saturday or Wednesday before ANZAC Day which is on Saturday25 April 2015.

The committee preferred the commemoration/opening for Stage 1 of the project be on the Saturday before ANZAC Day.

Festival of the Wind.

Kath Coulter:

  • Advised that the committee organising this event through the Lions’ Club has decided to move the event to Sunday 26 April 2015.
  • Suggested that the event be linked to the Centenary of ANZAC commemoration events.

The Secretary advised that he has made arrangements for the President of the Festival of the Wind committee, Di Roper, to attend the next meeting of the Centenary of ANZAC Commemorative Week Co-ordinating committee when it is held.

The committee agreed that the linking of the event was a good idea.

Yeppoon Lioness Club Morning Tea.

BY advised that the Premier’s wife, Lisa Newman, will be the guest speaker at a morning tea to be held on Monday 15 September 2014, at the Yeppoon Town Hall from 10am to 12 noon.

NEXT MEETING

Friday 12 September 2014 at 10.30am at the Livingstone Shire Council Cordingley Street Depot at Yeppoon.

MEETING CLOSURE

5.00pm.

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