Meeting 28th November 2014

CENTENARY OF ANZAC PROJECT

MINUTES OF  STEERING COMMITTEE MEETING

FRIDAY 28 NOVEMBER 2014 AT 4.05PM

PRESENT:

Graham Scott(Deputy Mayor Livingstone Council) – Chairman(GS)

Phil Luzzi(Bendigo Bank and Emu Park RSL) – (PL)

Tom Wyatt(Councillor Livingstone Council) – (TW)

Jack Parr(Emu Park RSL) – (JP)

Denis Ratcliffe(Emu Park Lions Club) – (DR)

Bob Blair(Indigenous Australian Representative) – (BB)

Barry Vains(Emu Park RSL) – Secretary(BV)

APOLOGIES:

Bill Ludwig(Mayor of Livingstone Council) – (BL)

Glenda Mather(Councillor Livingstone Council)

Bruce Young(State Member for Keppel) – (BY)

David Young(HomecorpGroup) – (DY)

Phil McKone(Manager Planning & Design Livingstone Council)

Kath Coulter

Noel Brady

Bill Gannon(Project Contractor)

IN ATTENDANCE

Jason Gustafson(Design Office Livingstone Council)

Noel Gardner(NGGA Civil Engineers – Project Manager)

Scott Nichols(NGGA Civil Engineers – Project Manager)

 

MINUTES

17 October 2014

Minutes of  meeting held on Friday17 October 2014 were tabled and it was agreed that minutes were a true record of the meeting.

MEETING BUSINESS.

Stage 1 of Project Progress

Project Manager’s Report

Noel Gardner tabled a written reporton the status of works to date:

Boardwalk

  • Tender period has commenced with considerable interest shown.
  • Pre-tender inspection was held on Wednesday 26 November 2014 and about 10 to 12 parties attended.
  • Tenders close on 3 December 2014 and there will be a considerable amount of analysis to be undertaken to reach a recommendation which will be then put to Council for a decision.
  • The price for the boardwalk has a significant impact on the extent of works that can be completed by April next year.
  • Given this, it was suggested that the next meeting of the Steering Committee be held in a fortnight’s time when tender outcome is known.

Civil Works

  • Brosnan has completed the drainage works.
  • Most of earthworks profiling basically completed this week.
  • Road widening will be completed over the next week to 10 days depending on asphalt supply. Kerb and channel should be completed next week and asphalt the week after.
  • Barlow’s Earthmoving was the lowest quote for the underground electricity conduit works for the Memorial Precinct.
  • Barlow’s(through Jeff Barlow) is supplying bedding sand and topsoil at no charge so it was with some satisfaction that Barlow’s was awarded this work.
  • No word has been received from Ergon on the subsidy for the Emu Street underground electricity works and it is not known at this point if these works will be in Stage 1 for  completion by April 2015.
  • Quotations are about to be re-issued for the installation of the concrete works including the installation of the sandstone.
  • The sandstone supplier has offered a substantial subsidy(50%) for the supply of the sandstone, as much as $20,000.
  • The intention is to get most of the concrete work substantially underway and possibly the sandstone bladewalls installed by Christmas.
  • It is anticipated that the remainder of the concrete and sandstone works, including the sandstone columns and the tiered seating around the outer perimeter, will be completed by the end of January15.

Project Consultants Report

Bill Gannon was absent from meeting and no report was available.

Project Manager, Noel Gardner reported that:

  • Bill is up to date with the artwork aspect as much as he can be at this time.
  • The budget will firm up after the tenders close on 3 December for the boardwalk.
  • The extent of the funds available for art work in Stage 1 will be known at the next Steering Committee meeting to be held in the next two weeks.

Council Report

The Chairman(Deputy Mayor) advised that there was nothing substantial to report and the project is progressing well from the Council’s point of view.

Funding Progress

State Government Centenary of ANZAC Funding

At meeting held on 5 September 2014, Chairman advised that Council had made an application for $80,000 in 2nd funding round which closed on 12 August last.

The Chair reported that the funding application was unsuccessful as the State Government felt that they had already put a substantial amount, $250,000, into the project.

 

Approaches to the Federal Member for Capricornia

The Chairman advised that there was nothing to report at this stage but matter is still being pursued with the local Federal Member, Michelle Landry.

Approaches to Corporate Businesses

Ergon Energy

See Project Manager’s Report under Stage 1 of Project Progress Report.

Emu Park RSL Sub-Branch

The Secretary tabled a copy of a letter dated 21 October 2014 he has sent on behalf of the Steering Committee to the President of RSL(Queensland Branch) thanking his Board for their $50,000 donation to the project.

PL reported that the Sub-Branch’s fundraising activities is continuing and around $8,000 has been raised so far for the project.

Emu Park Lions Club Contribution.

The Secretary:

  • Tabled a copy of a letter dated 18 November 2014 sent on behalf of the Steering Committee to the Lions Club.
  • Advised that the Lions Club had requested a letter from the Steering Committee providing details about the project and the letter will be used to support a funding application for $15,000 from their national body.

DR advised that the funding application was submitted last Wednesday week and has the support of their District Governor.

Emu Park Bendigo Bank Contribution

PL reported that:

  • The Bank had to submit certain detailed information to the Bank’s Head Office about the project and the process is expected to take about 10 weeks.
  • The $150,000 should be forthcoming in the near future.

Fundraising

The Secretary advised that:

  • Kath Coulter and hehad met with Meegan Armstrong from the Council on 4 November 2014 concerningthe gaining of more publicity for the project.
  • However, no articles have appeared inthe  media since then.

Memorial Walk Sub-Committee

The Secretary reported that:

  • The committee has had one meetingwith contractor, Bill Gannon, since last Steering Committee meeting to discuss the memorial aspects of the project.
  • Further meetings will be held once the Stage 1 budget allocation to the artwork aspect of the project is known in the next two weeks.

Recognition of New Zealand Involvement

At meeting held on 8 August 2014, JP suggested that:

  • The New Zealand involvement needs to be recognised via an interpretive panel.
  • The local Capricorn Coast New Zealand expats need to be engaged and consulted.
  • The New Zealand Consulate in Canberra be also contacted.

At that meeting it was decided to put matter on hold until we decide what interpretive panels will go along the walkway.

JP advised that he has sent a copy of the PDF file document for the project done up by the Council to the Returned Service body in New Zealand but has not heard back from them at this stage.

Commemoration/Opening of Stage 1

At meeting held on 17 October 2014, the Acting Chair advised that at the last meeting of the Centenary of ANZAC Commemorative Week Co-ordinating  Committee,it was decided that the commemoration/opening of  Stage 1 of the project take place on site at 1pm on Saturday 18 April 2015.

Fundraising Thermometer.

At meeting held on 17 October 2014, GT suggested that a fundraising thermometer be built and placed in the main street of Emu Park. GT was to follow suggestion up and report back to the committee.

As GT was absent from the meeting, PL is to contact GT to see what he has been done at this stage and report back to the committee.

CWA Rotunda.

PL raised the condition of the rotunda and:

  • Expressed the view that the current condition of the rotunda will detract from the Memorial Court.
  • Suggested that the Council speak to the Emu Park CWA and see if the rotunda can be repaired and done up.

DR advised that he has a contact with the CWA and agreed to contact them about the matter.

4RO Rockhampton Radio

The Secretary advised that:

  • He has contacted radio announcer, John Cross, from 4RO, seeking publicity for the project.
  • It is intended that JP and himself would go on the radio to talk about the project.
  • A time has not been arranged at this stage.

Donation Letter to Ratepayers

TW suggested that a letter be sent to Livingstone Shire Council ratepayers seeking private donations for the project.

The Secretary advised that the Council intends to send out a brochure outlining the 2015 ANZAC Commemorative Events to be held in the Livingstone Shire in March 2015 and this would be the opportune time to do so.

Suggestion is to be considered further at the next meeting.

NEXT MEETING

Thursday 11 December 2014 at 4pm at the Shack in Emu Park.

MEETING CLOSURE

4.55pm.

Comments are closed.