Meeting 19th May 2015

CENTENARY OF ANZAC PROJECT
MINUTES OF  STEERING COMMITTEE MEETING
TUESDAY 19 MAY 2015 AT 5.00PM
PRESENT:
Graham Scott(Deputy Mayor of Livingstone Council) – Chairman (GS)
Tom Wyatt(Councillor Livingstone Council) – (TW)
Denis Ratcliffe(Emu Park Lions Club) – (DR)
Barry Vains(Emu Park RSL) – Secretary(BV)
APOLOGIES:
Bob Blair(Indigenous Australian Representative) – (BB)
Phil Luzzi(Bendigo Bank and Emu Park RSL) – (PL)
Bill Ludwig(Mayor Livingstone Council) – (BL)
Brittany Lauga(State Member for Keppel)
Michelle Landry(Federal Member for Capricornia)
Colleen Williams(Bendigo Bank) – (CW)
Mark Edmistone(Emu Park RSL)
IN ATTENDANCE
Glenda Mather(Councillor Livingstone Council)
Kath Coulter
Noel Brady(Emu Park RSL)
Phil McKone(Manager Planning & Design Livingstone Council)
Arvind Sing(Planning & Design Livingstone Council)
Elliott Horsup(Infrastructure Livingstone Council)
Matthew Newmann(Infrastructure & Maintenance Livingstone Council)
Bill Gannon(Project Contractor)
Noel Gardner(NGGA Civil Engineers – Project Manager)
Scott Nichols(NGGA Civil Engineers – Project Manager)
STEERING COMMITTEE RESIGNATION
The Secretary advised that the President of the Emu Park RSL, Phil Luzzi, has advised him that Jack Parr has resigned from the committee by email to Phil.

Jack’s resignation was accepted by the committee and the Secretary is to write a letter to Jack thanking him for his contribution to Stage 1 of the project.
MINUTES
31 March 2015
The minutes of meeting held on Tuesday31 March 2015were tabled and it was agreed that the minutes were a true record of the meeting.
MEETING BUSINESS.
Stage 1 of Project Progress
Project Manager’s Report
A written report by Noel Gardneron the status of works to date was tabled and the main points advised and outlinedwere as follows:
Electrical Works

  • Works to undertake public lighting and power for irrigation has not been completed at this stage.
  • Works are controlled to a large extent by ERGON providing a live power connection which is programmed for mid-July 2015.
  • However, Council is planning to modify the delivery point for power to site so this timing and location may change.
  • Mark Bull Electrical is the appointed electrical contractor but his work will be well and truly finished by mid-July 2015.

Stage 2 Proposal

  • A fee proposal has been provided to Council for a “Review of Stage 1 and to provide options for future stages and consideration for possible inclusion in Stage 2” for its consideration.
  • These options include examination of various routes of the walkway/boardwalk to the north and up to the Singing Ship monument.
  • This proposal is for next financial year’s discussion only at this stage.
  • They are still to be advised if/when this will proceed.
  • Only after this work is undertaken can they plan for a Stage 2 and it is very dependent on funding availability.

Project Consultants Report
Bill Gannon advised that:

  • He is taking a master plan approach to the project.
  • In view of a funding opportunity, he is thinking through the design of the Memorial Walk Gateway/Gallery building but does not have enough to present to the committee at this time.

 

Pictorial Screen
The Secretary advised that:

  • It is proposed that an explanatory plaque similar to the one near the glass memorial be placed near the screen.
  • Bill Gannon will be doing up a design for such.

Donation Box
The Secretary advised that Phil Luzzi has suggested that a gold coin donation box be erected at the beginning of the Memorial Walkway for donations for future developments.

The Committee saw suggestion as risky from a security point of view but proposed that idea be developed further.
Seating – ViewingPlatform
The Secretary advised that Phil Luzzi has suggested that seating be placed on the Viewing Platform at the top of the Boardwalk.

The committee agreed with the suggestion and Chairman advised that works will be included in Stage 2 of project.
Interpretive Panels – Spelling Mistakes
The Secretary:

  • Advised that Phil Luzzi has noted two spelling mistakes in the interpretive panels.
  • Acknowledged that these panels were done up at the last minute for the Stage 1 Opening and are of a temporary nature.

Bill Gannon explained how this happened and will look at having corrections made to the panels.
Next Stage Works Priority
Chairman advised that:

  • At this preliminary planning stage, Council is looking at budgeting $350,000 for Stage 2 of the project.
  • This includes probable grants of approximately $200,000 from the State and Federal governments.

The committee discussed those and other matters and identified the following works for possible inclusion in Stage 2 works:

  • Link between Singing Ship and Viewing Platform at northern end of Boardwalk.
  • Gateway/Gallery Building at southern end of Boardwalk.
  • Continue walkway from northern end of Boardwalk to Fisherman’s Beach.
  • Continue Art Work.
  • Get rid of power pole in ANZAC Court.

The priority of the works was discussed and the following views were given:

  • Members agreed that the link between the Singing Ship and viewing platform had a high priority because of workplace health and safety issues.
  • DR advised that the Lions Club’s next priority was to continue the walkway to Fisherman’s Beach.
  • BV advised that he saw the next priority as the Gateway/Gallery Building as it was need to house project Art Work.
  • Members agreed that the priority of the works will be influenced by the availability of funding.

It was agreed to recommend to the Livingstone Shire Council that they proceed with the detailed design and documentation of the Stage 2 works identified above by the committee.
Funding Progress
State Government
Queensland ANZAC Centenary Grants Program
The Secretary advised that:

  • Round 3 of applications is now opened.
  • Priority will be given to applications that focus on community research and has the potential to expand our knowledge of activities on the home front.
  • Applications close on 9 June 2015.

The Chairman believes that the Council will be doing a resubmission of the Round 2 grant for Art Work funding which was unsuccessful, but will check that this is the case.
Approaches to the Federal Member for Capricornia
The Chairman advised that matter is ongoing with the local Federal Member, Michelle Landry.
Approaches to Corporate Businesses
There was nothing further to report at this time.
Ergon Energy
Matter has not progressed at this stage.
Emu Park RSL Sub-Branch
The Secretary reported that:

  • The Sub-Branch’s private fundraising activities is ongoing and around $36,000 has been raised so far for the project.
  • $25,540 has been paid out of these funds for Art Work costs in Stage 1 of the project.
  • All corporate donation amounts made and held in RSL accounts have now been passed onto the Council.

Emu Park Lions Club Contribution.
DR reported that:

  • Approximately $22,000 has been paid directly for Art Work costs in Stage 1 of the project.
  • The remaining $33,000 has now been passed on to the Council.
  • The Lions Club is prepared to consider further funding contributions for Stage 2 of the project.

Fundraising
Proposed Project Open Day
At meeting held on 3 March 2015, the committee members agreed with Secretary’s thoughts on the matter and decided to defer the Open Day until later in the year.

A date needs to be set for the running of a Project Open Day by the Emu Park RSL.
Memorial Walk Sub-Committee
No meeting of this sub-committee has been held since the last meeting of the steering committee.

 

Recognition of New Zealand Involvement
At meeting held on 8 August 2014, JP suggested that:

  • The New Zealand involvement needs to be recognised via an interpretive panel.
  • The local Capricorn Coast New Zealand expats need to be engaged and consulted.
  • The New Zealand Consulate in Canberra be also contacted.

At that meeting it was decided to put matter on hold until we decide what interpretive panels will go along the walkway.

It was decided that this matter be taken off the agenda.
Fundraising Thermometers.
At meeting held on 3 March 2015, PL advised that the two thermometers have been made but the signature signage is yet to be finalised.

At meeting held on 31 March 2015, PL advised that Greg Thomasson has made no progress with matter and suggested that the thermometers be used in the next stage of the project.

There is nothing further to report.

TW suggested that:

  • One of these thermometers beplaced at the beginning of Memorial Walkway.
  • A donation box be placed here as well.

 

CWA Rotunda.
At meeting held on 31 March 2015, BL reported that:

  • The Emu Park CWA has applied for $5,000 through the Council/Keppel Bay Sailing Club grant scheme.
  • However, he feels that they need to be applying for other grant funding such as the State Gaming fund.

DR advised that the CWA has applied for other grants.

The proposed project for the Emu Park foreshore in the vicinity of the Emu Park Life Saving Club was discussed in relation to the need for this project to be co-ordinated with the Centenary of ANZAC project.

The committee agreed that the two foreshore projects need to be co-ordinated.
Donation Letter to Ratepayers
At meeting held on 28 November 2014, TW suggested that a letter be sent to Livingstone Shire Council ratepayers seeking private donations for the project.

At meeting held on 3 March 2015, the committee decide to defer matter for the time being given the cyclone situation.

There was nothing further to report.
Traffic Matters and Dogs
The Secretary reported that:

  • Phil Luzzi has written to the Council about these matters.
  • The Mayor asked that matter be placed on the agenda and suggested that Council Officers be invited to this meeting.

Council Officers, Elliott Horsup and Matthew Newmann:

  • Reported that Council has put a proposal to the Transport Department to have the speed limit in the Emu Park Town Centre reduced to 40 Ks per hour and this includes Tennant Drive.
  • In Stage 2 of the Emu Park Centenary of ANZAC Project, a raised pedestrian crossing is proposed outside the RSL Memorial Hall on Tennant Drive and this will also slow the traffic.
  • Nose in parking at the front of Kerr Park in Granville Street is currently being provided by Council.

The appropriateness of traffic and dog signage around the Centenary of ANZAC Project was discussed and it was agreed that such signage would need to be co-ordinated with other project signage.
Security Cameras
The Secretary reported that Phil Luzzi has advised that the Emu Park RSL is prepared to add 2 cameras to its system to monitor the ANZAC Court area of the project if the Council was to meet the purchase and installation costs of the cameras.

The Chairman advised that the Council is investigating a CCTV system at this time.
Military Equipment Memorabilia
The Secretary advised that:

  • At a recent RSL meeting, it was suggested that military memorabilia be included as part of the Art Work for the project.
  • Of course the memorabilia would need to co-ordinate with and fit in with other project Art Work.

Bill Gannon was asked to look at this suggestion.
NEXT MEETING
To be advised.
MEETING CLOSURE
6.00pm.

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