Meeting 19th December 2014

CENTENARY OF ANZAC PROJECT

MINUTES OF  STEERING COMMITTEE MEETING

FRIDAY 19 DECEMBER 2014 AT 8.00AM

PRESENT:

Graham Scott(Deputy Mayor Livingstone Council) – Chairman(GS)

Bill Ludwig(Mayor of Livingstone Council) – (BL)

Phil Luzzi(Bendigo Bank and Emu Park RSL) – (PL)

Tom Wyatt(Councillor Livingstone Council) – (TW)

Jack Parr(Emu Park RSL) – (JP)

Denis Ratcliffe(Emu Park Lions Club) – (DR)

Bruce Young(State Member for Keppel) – (BY)

Barry Vains(Emu Park RSL) – Secretary(BV)

APOLOGIES:

Bob Blair(Indigenous Australian Representative) – (BB)

Greg Thomasson(Emu Park Bendigo Bank) – (GT)

Colleen Williams(Emu Park Bendigo Bank) – (CW)

Scott Nichols(NGGA Civil Engineers – Project Manager)

Noel Brady

IN ATTENDANCE

Glenda Mather(Councillor Livingstone Council)

Kath Coulter

Mark Edmistone(Emu Park RSL)

Phil McKone(Manager Planning & Design Livingstone Council)

Bill Gannon(Project Contractor)

Noel Gardner(NGGA Civil Engineers – Project Manager)

 

Mark Edmistone arrived at meeting at 8.05am.

Bruce Young and Glenda Mather arrived at meeting at 8.15am.

Noel Gardner arrived at meeting at 8.30am.

MINUTES

28 November 2014

Minutes of  meeting held on Friday28 November 2014 were tabled and it was agreed that the minutes were a true record of the meeting.

MEETING BUSINESS.

Stage 1 of Project Progress

Project Manager’s Report

A written report by Noel Gardneron the status of works to date was tabled:

Roadworks

  • The asphalt was placed last Wednesday and essentially completes the roadworks and drainage part of project.
  • Brosnans still have some minor earthworks profiling on the Memorial Precinct which will be completed in the New Year.

Electrical Conduit

  • This underground conduit work by Barlows is complete as far as it can be.
  • When the concrete works are finished, Barlows will return to do the light pole bases and adjust tops of electrical pits to be neat against and level with the pathways.
  • The electrical design is underway.
  •  Some lights that get incorporated into the concrete have been ordered and will be installed by Peter Bertolli.

Concrete and Sandstone

  • The quotation has been awarded by Council to Peter Bertolli who will be doing all the concrete work and the installation of the sandstone segments.
  • Some concrete footing works has already been undertaken which allowed the blade walls to be installed last Wednesday.
  • Concrete is not available from Tandy Concrete until 12 January next.
  •  Peter Bertolli will be back after 12 January to start the extensive concreting of the paths, the central main precinct area, and the sandstone installation including the tiered seating.

Boardwalk

  • Tenders closed last Friday and 6 tenders were received.
  • The tender prices are significantly higher than the budget allowed.
  • Negotiations are underway with the lowest conforming tenderer to see if there are alternatives that might still achieve a similar outcome at a lesser price.
  • Because of these negotiations, he is not at liberty to divulge $ numbers and/or the parties involved.
  • The tender review situation is quite complex and there are evaluation procedures that have to be strictly followed before he can put a recommendation to Council.
  • Due to these complexities, the likely value of the tender relative to the original budget, and the impact on Council funds, his recommendation will go to a Council meeting for final ratification on 13 January 2015.
  • Completion by mid – April 2015 is still possible but less likely, but will be known by 13 January 2015.

The Project Manager arrived at meeting at 8.30am and the following matters were discussed with him:

  • Materials to be used in boardwalk.
  • Materials to be used in viewing platforms.
  • Whether boardwalk can be achieved with funds available and the timing of its completion.

The committee agreed that:

  • Boardwalk is a priority to be done in Stage 1 works,  then top viewing deck being next, and then the Memorial Walk Gateway.
  • A timber material for the viewing deck is critical.
  • Timber for boardwalk is less critical with no objection to composite materials but stainless steel for handrails is critical.

 

Project Consultants Report

Bill Gannon had nothing further to report regarding the extent of the project art work as the funds available for these works in Stage 1 will not be known until the Project Manager makes his recommendation to Council concerning the boardwalk tender on 13 January next.

However, Bill:

  • Raised the following matters in relation to the CWA Rotunda and project memorial.
  • He believes that the CWA Rotunda will  impact on the effectiveness of  the ANZAC Memorial glass art piece designed by Noel Brady if  it is placed at the back of the Memorial Court.
  • Suggested that the rotunda or the ANZAC Memorial be moved.
  • Tabled a sketch plan which proposed that the glass art piece be moved from the Memorial Court to the Memorial Walk Gateway if the CWA Rotunda stays in place.

DR advised that:

  • He has contacted a CWA representative in Emu Park and they are not in favour of moving the rotunda.
  • The CWA is prepared to contribute some funds to assist the Council refurbish the rotunda.

The committee:

  • Concluded that the rotunda should stay where it is but it needs to be refurbished and steps need to be taken to ensure that it complements the Memorial Court, rather than detracts from it.
  • Requested that the committee Secretary contact the Mayor of Livingstone Shire Council:
  • Advising the Council that the Emu Park CWA is prepared to contribute funds towards the refurbishment of the rotunda.
  • Suggesting that the Council write to the CWA welcoming their offer to assist with the refurbishment of the rotunda and proposing that the Council meet with them regarding this matter.

Funding Progress

State Government

BY advised that he has applied for extra funding for the project but was not in a position to provide further details at this time.

Approaches to the Federal Member for Capricornia

The Chairman advised that matter is ongoing with the local Federal Member, Michelle Landry.

Approaches to Corporate Businesses

Ergon Energy

BL advised that Ergon Energy will only provide a subsidy of 50%($30,000 out of a cost of $60,000) for electrical works.

Emu Park RSL Sub-Branch

The Secretary reported that the Sub-Branch’s fundraising activities is continuing and around $15,000 has been raised so far for the project.

 

Emu Park Lions Club Contribution.

DR advised that the funding application for $15,000 from their national body has been approved and the Lions’ Club will be contributing at least $30,000 to the project.

Emu Park Bendigo Bank Contribution

PL reported that the $150,000 contribution to the project has not been received at this stage.

Fundraising

Proposed Project Open Day

The Project Manager advised that he expects the Memorial Court and landscaped area in front of Memorial Hall to be nearing completion by mid – February 2015.

The Emu Park RSL intends to hold an Open Day for fundraising purposes around this time and a date needs to be set.

Memorial Walk Sub-Committee

The Secretary reported that:

  • The committee has had no meetingwith contractor, Bill Gannon, since last Steering Committee meeting to discuss the memorial aspects of the project.
  • Further meetings will be held once the Stage 1 budget allocation to the artwork aspect of the project is known in early January 2015.

Recognition of New Zealand Involvement

At meeting held on 8 August 2014, JP suggested that:

  • The New Zealand involvement needs to be recognised via an interpretive panel.
  • The local Capricorn Coast New Zealand expats need to be engaged and consulted.
  • The New Zealand Consulate in Canberra be also contacted.

At that meeting it was decided to put matter on hold until we decide what interpretive panels will go along the walkway.

JP advisedthat there was nothing further to report at this time.

Fundraising Thermometers.

The Secretary tabled an email dated 29 November 2014 from Greg Thomasson advising that:

  • He has made contact with the Emu Park Men’s Shed.
  • They have agreed to make thermometers(2) about a metre high.
  • One for the RSL and other for Emu Park Bendigo Bank window.

CWA Rotunda.

Refer to Project Consultants’ Report in these minutes.

Project Publicity

4RO Rockhampton Radio

The Secretary advised that he was on the radio  with 4RO’s John Krosch on Friday 12 December last to promote the project.

Delivery of Sandstone on Site

The Secretary advised that the Livingstone Shire Council organised a media event for the delivery of the sandstone on Wednesday last to promote the project and to also acknowledge that the Capricorn Sandstone Quarries has provided a 50% subsidy on the cost of the sandstone.

 

Donation Letter to Ratepayers

At meeting held on 28 November 2014, TW suggested that a letter be sent to Livingstone Shire Council ratepayers seeking private donations for the project.

At the meeting, the Secretary advised that the Council intends to send out a brochure outlining the 2015 ANZAC Commemorative Events to be held in the Livingstone Shire in March 2015 and this would be the opportune time to do so.

Suggestion is to be considered further at the next meeting.

NEXT MEETING

Friday 16 January 2015 at 8am at the Emu ParkRSL

MEETING CLOSURE

9am.

 

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